Job Postings - Timpanogos Legal Center

Bilingual Legal Assistant

Pay: $20-22/hr
20 hours/week
Remote, but must reside in Utah

MUST be Bilingual - English / Spanish

Who We Are

Timpanogos Legal Center empowers self-represented Utahns to realize safety and stability by providing legal support in family law, abuse, and housing matters.

Timpanogos Legal Center provides free legal services to underserved Utahns in family law, protective order, and housing cases, thus fulfilling our motto, Lifting Lives through the Law. We are seeking a part-time Development Director to help establish and run the development arm of our organization. We believe in building a better Utah by increasing access to justice for everyone, every day. We invite you to familiarize yourself with our services and our mission on our website, www.timplegal.org.

Position Overview

The Bilingual Legal Assistant will work remotely under the supervision of multiple staff attorneys and the Executive Director. The Legal Assistant is responsible for a wide range of tasks including data management, client coordination, document preparation, Continuing Legal Education (CLE) support, and other administrative duties. This position involves direct client interaction, legal document preparation, and participation in staff meetings and trainings.

Job Responsibilities

1. Continuing Legal Education (CLE) Coordination

Assist the CLE Lead in organizing and hosting CLE events.
Develop and propose ideas for upcoming CLE topics.
Complete and submit CLE approval applications to the Utah Bar.
Create and distribute announcements to promote CLE events.
Coordinate with CLE presenters to ensure they provide necessary materials and biographies.
Set up Zoom meetings for CLE events, manage registrations, and distribute links and handouts.
Support live CLE events by monitoring chat questions and ensuring participant engagement.
After events, compile attendance lists, submit to the Utah Bar for CLE credit, and issue certificates to participants.
Address any CLE-related inquiries promptly.

2. Online Legal Clinics

Organize and manage client paperwork for the Online Weekly Legal Clinics, ensuring timely coordination and scheduling.
Review client paperwork for eligibility and respond to client inquiries.
Oversee the scheduling of appointments and follow up with clients as necessary, in conjunction with the Online Clinic Lead.
Ensure availability on Tuesday evenings to support the Online Clinic as needed.
Download, save, and manage client paperwork and attorney notes in an organized manner.

3. Document Clinic Support

Support the Document Clinic Lead as needed in ensuring eligibility.
Follow-up with new clients to prepare for interviews via phone or Zoom to gather necessary information and ensure document accuracy.
Provide clients with clear, translated instructions on their legal documents.
Update case management system with client and document information.

4. Case Assignment Meetings

Review attorney notes and client paperwork prior to weekly Case Assignment Meetings.
Update the case management system with client information, including needed documents and eligibility checks.
Participate in weekly meetings, providing updates and addressing any questions related to document clinic cases.

5. Lead over Handouts

Create and maintain a tracking list of all handouts, who is responsible for each, when it was last updated, when it was updated in Spanish, the QR code, and the need for new handouts to be created.
Organize and categorize handouts in Dropbox.
Assist in the creation and updating of handouts, ensuring they are translated into Spanish where necessary.
Promote use of QR code sheets for the public (put on website, distribute as a handout, train staff to refer to them on the Hotline and at Advice Clinics).
Collaborate on the creation of new handout sheets with QR codes for in-person clinics.

6. Administrative and Hotline Support

Handle general administrative duties, including the coordination of client paperwork for FJC and Document Clinic screenings.
Respond to general email inquiries, forwarding them to appropriate staff as needed, and ensuring timely follow-up.
Provide translation services for various documents, handouts, and communications, ensuring accessibility for Spanish-speaking clients.
Attend required trainings and conferences, such as the Crime Victims Conference, DV Solutions Conference, and MyPaperwork training, contributing to the ongoing development of organizational policies and procedures.
Engage in special projects, coordinating with clients and attorneys, and maintaining communication on project progress.

7. Data Collection and Reporting

Enter clinic data into the reporting spreadsheet and manage records for both online and in-person clinics.
Assist in scanning and reporting volunteer participation for in-person clinics.

8. Staff Meetings and Trainings

Actively participate in staff meetings, and contribute to internal trainings.
Prepare and present training sessions on policies, procedures, and legislative updates as requested.

9. Payroll

Provide support to Executive Assistant with payroll.
Prepare spreadsheets for payroll and uploads payroll files on designated months.
Update and track Paid Leave for staff.

Benefits

Flexible hours
Remote work
Paid time off
TLC does not provide health insurance or retirement benefits.

How to Apply

To apply, please send a cover letter, resume, and contact information for three references. In your cover letter, please describe what you will bring to the Timpanogos Legal Center team and three reasons why you are the right person for this job.

Send your cover letter, resume, and references to: Lani Harris, Administrative Director, lani@timplegal.org

Important: In the subject line, please type “Bilingual Legal Assistant Application for [full name]”

All applicants, employees, and program participants shall be treated equally regardless of race, color, sex, pregnancy or pregnancy-related conditions, age (40 and over), religion, national origin, or disability.

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